Sales Administrator - Commercial

Fedility Services Group

Midrand, Gauteng

Job Type: Permanent 

Business Unit: Operations - Commercial

Closing Date: 19 April 2023

To effectively and efficiently perform the general admin/SAP function for the Commercial Sales Department.

Duties & Responsibilities:

• Opening of Jobs on SAP
• Removing of jobs and changing statuses of quotes for Sales Reps to change their quotes of returned jobs
• Re-Opening of Jobs when Sales Reps done Making Changes
• Populate reports from Regional Co-ordinators and consolidate it to one report daily
• Generating SAP reports for House Division
• Daily population of Job Progress Report.
• Checking all job files
• After opening a job, make a copy of checklist, print out a Confirmation Document and scan all documents
• Copy and paste scanned documents onto the shared folder
• Go back to the job and attach scanned documents on an SD and  CS and Contract number
• Make sure Business Areas are correct on CS and M & R
• Opening of Contract numbers for M & R
• Opening of Contract numbers of Maintenance jobs
• Write the job onto the “Hand-Over” book
• Submit the job to technical and let them sign for receipt of the file.
• Attend meetings when invited
• Attend Over-due report meeting every Friday
• Print and make copies of the report for Di on Fridays  for the meeting
• Make sure new employees sign SAP forms access
• Submission of forms to Finance
• Do follow-ups on forms submitted
• Solve and come up with solutions for SAP queries and errors
• Send unsolved issues to SAP consultant
• Pull and manually fix SAP report for Management
• resolve issues from technical and Finance as they occur
• Printing/Sending out paper-work for Credit Controllers when they lost the files
• Complete forms for cancellation of jobs for Lucy to cancel
• Assist and give guidelines to Administrators in Midrand, CPT and KZN on challenges or issues they experiencing on SAP
• Assist and give guidelines to Sales Reps on working on the system and opening quotations
• Train new Sales reps SAP and SAP system process
• Sending queries to Procurement when materials are not correctly loaded (Scan quote and send to Procurement
• Do reports for management meetings
• Allocate Technical, Sold and Ship To on CS

Minimum qualifications and experience:

• Matric / Grade 12
• Relevant qualification
• Computer Literate (MS Office, advanced Excel, PowerPoint)

Attributes:

• Action orientated
• Time Management
• Business Acumen
• Planning and Organizing
• Attention to detail
• Problem Solving
• Interpersonal Savvy
• Action orientated
• Confidentiality

Published: 11/04/2023

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